Senior Executive - Contract Management

Date: Nov 5, 2018

Location: Kuala Lumpur, MY

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Genting Malaysia Berhad

 

Genting Malaysia is a leading multinational conglomerate that is principally involved in the leisure and hospitality business covering theme parks, gaming, hotels, seaside resorts and entertainment in Malaysia, the UK and the US. It is one of the largest listed companies in Malaysia.

 

With over 50 years of experience and milestones, Genting Malaysia is currently expanding and transforming Resorts World Genting into the leading tourism and entertainment hub via the Genting Integrated Resort Transformation Plan. The flagship projects under this plan include the world’s first Twentieth Century Fox World Theme Park featuring more than 25 rides and attractions of unique cinematic and entertainment concepts based on the Fox blockbuster movies. Next to it is the Sky Avenue & Sky Plaza, a shopping haven for the chic and stylish, with some of the most prestigious lifestyle brands and signature franchises from around the world. The plaza will also house a state-of-the-art cable system, which connects the Sky Avenue to the mid-hill Genting Premium Outlet, with a transport capacity of 3,600 passengers per hour per way.

 

If you are searching for a dynamic career in the leisure and hospitality industry that offers exciting challenges and growth opportunities; and are a results-driven team player, who is passionate about making people happy then…WE WANT YOU!

KEY ACCOUNTABILITIES & RESPONSIBILITIES

  • Execute the procurement and tendering process of the development contracts according to the approved tender procedures and SOP.
  • Drafting of contract award and assist in contract administration.
  • Execute the PR-PO approval process through ARIBA system for the issuance of LOA.
  • Pre-qualify potential vendors and update existing vendor profiles on system.
  • Execute and administer the tender invitation, tender collection, earnest money, tender closing, etc.
  • Communicate with various parties involved to keep them informed and updated.
  • Ensure compliance with applicable company policies according to SOP.
  • Ensure a clear audit trail of activities is maintained with proper filing / record keeping.
  • Maintain GENM interests in tender process / tender awards / negotiation process

 

BASIC FUNCTIONS

Pre Tender

  1. Prepare, summarize and update list of current and up-coming tenders.
  2. Checking the Tender Document to ensure information from the Procurement Form are tally / properly reflected.
  3. Carry out the pre-qualification process of the new vendors as well as update the current vendor profiles.
  4. Assist to source new suppliers/vendors and pre-qualify accordingly.
  5. Sending the prequalified tenderes list for Finance Department’s approval.
  6. Prepare tender Invitation letters & arrange site visit.

During Tender

  1. Coordinate and administer the collection and return of tender documents, tender document fees, earnest money, etc.
  2. Follow up tenderer participations status, including calls & communicate with bidders to encourage participation.
  3. If anticipated tender submissions would be less than 4, inform & seek advice from AM.
  4. Execute the tendering process, including handling calls, tender duration & extensions, follow-up & attend to tender query & answer, sending tender addendum, clarification, tender submission, etc.
  5. Filing & records.

Tender Closing & Opening

  1. Attend and witness tender opening for value ≤ RM 5 million.
  2. Prepare tender opening form and attach with Tender Participant Summary.
  3. Follow up with Consultant with regards to Tender Clarification, Tender Report and Presentation.
  4. Filing & record the tender opening along with keeping of tender document fees & earnest money.

Tender Clarification/Interview

  1. Organize post-tender clarification meeting and coordinate on the closing / tenderer’s reply into the tender deposit box and filling records accordingly.
  2. Attend tender clarification if necessary.

Approval, Award & Contract Documentation

  1. Follow up Tender Reports & presentation slides as prepared and submitted by the Consultants.

Others

  1. Working closely with Development & Finance for GIRTP and provide necessary suggestion and recommendation if any. 
  2. New job functions and duties that may be assigned from time to time.

 

Job Requirements:

  • Degree in Quantity Survey / Building Technology / equivalent with minimum 3 years relevant working experiences.
  • Able to work independently with minimum supervision.
  • Past involvement and experiences in the tendering and procurement (development) would be an added advantage.
  • Resourceful with market knowledge and able to recommend new qualified contractors to participate in the tender.
  • Computer literate in MS-Office.
  • Proactive, strong communication and interpersonal.

 

Be part of an exciting history-in-the-making, help shape the future with us. This is a golden opportunity for you to establish a strong foundation for a great career within the company. Apply now!


Job Segment: Manager, Procurement, Management, Operations

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