Purchasing Officer

Date: Dec 21, 2021

Location: Kuala Lumpur, MY

 

Genting Malaysia Berhad

 

Genting Malaysia is a leading multinational conglomerate that is principally involved in the leisure and hospitality business, covering theme parks, casinos, hotels, seaside resorts and entertainment venues in Malaysia, the UK, and the US. It is one of the largest listed companies in Malaysia.

 

With over 50 years of experience and milestones, Genting Malaysia is currently expanding and transforming Resorts World Genting into the leading tourism and entertainment hub via the Genting Integrated Resort Transformation Plan. Under this plan, flagship projects include Skytropolis Indoor Theme Park, the outdoor theme park - Genting SkyWorlds - and the adjacent shopping complex - SkyAvenue, which houses some of the most prestigious lifestyle brands from around the world.  The plaza also features a state-of-the-art cable car system, which connects SkyAvenue to the mid-hill Genting Highlands Premium Outlets, carrying up to 3,600 passengers per hour per way.

 

If you are searching for a dynamic career full of exciting growth opportunities; look no further and join us today!

 

KEY ACCOUNTABILITIES & RESPONSIBILITIES: 

 

  • Execute the entire tendering process for the procurement of the development contracts, goods & services according to the approved tender procedures and SOP.
  • Assist to source and pre-qualify potential new vendors for approval, and update existing vendor profiles on the system.
  • Execute the PR-PO approval process through ARIBA system and for the issuance of LOA.
  • Execute and administer the tender invitation, tender collection, earnest money, tender closing, etc.
  • Manage incidents, complaints, or queries from user to ensure customer satisfaction.
  • Ensure compliance with applicable company policies, procedures, regulated standard and approved SOP.
  • Improve internal and intra-departmental communication and keep them informed and updated.
  • Ensure a clear audit trail of activities is maintained with proper filing / record keeping.
  • Maintain GENM interests in tender process / tender awards / negotiation process.

 

Pre Tender

Pre Tender

  1. Prepare, summarize and update list of current and up-coming tenders.
  2. Checking the Tender Document to ensure information from the Procurement Form are tally / properly reflected.
  3. Carry out the pre-qualification process of the new vendors as well as update the current vendor profiles.
  4. Assist to source new suppliers/vendors and pre-qualify accordingly.
  5. Sending the prequalified tenderers list for Finance Department’s approval.
  6. Prepare tender Invitation letters & arrange site visit.

 

During Tender

 

  1. Coordinate and administer the collection and return of tender documents, tender document fees, earnest money, etc.
  2. Follow up tenderer participations status, including calls & communicate with bidders to encourage participation.
  3. If anticipated tender submissions would be less than 4, inform & seek advice from AM.
  4. Execute the tendering process, including handling calls, tender duration & extensions, follow-up & attend to tender query & answer, sending tender addendum, clarification, tender submission, etc.

 

Tender Closing & Opening

 

  1. Attend and witness tender opening for value ≤ RM 5 million.
  2. Prepare tender opening form and attach with Tender Participant Summary.
  3. Follow up with Consultant with regards to Tender Clarification, Tender Report and Presentation.
  4. Filing & record the tender opening along with keeping of tender document fees & earnest money.

 

Tender Clarification/Interview

 

  1. Organize post-tender clarification meeting and coordinate on the closing / tenderer’s reply into the tender deposit box and filling records accordingly.
  2. Attend tender clarification if necessary.

 

Approval, Award & Contract Documentation

 

  1. Follow up Tender Reports & presentation slides as prepared and submitted by the Consultants.
  2. Prepare Tender Report and drafting of LOA.

 

Others

 

  1. Working closely with Development & Finance for GIRTP and provide necessary suggestion and recommendation if any. 
  2. New job functions and duties that may be assigned from time to time.

 

JOB REQUIREMENTS: 

 

  • Degree in Quantity Surveying (QS) / Business Administration / Supply Chain (Fresh graduates or with 2 years relevant experience); and/or
  • Diploma in QS / Certificate in Purchasing & Material Management or related field (with min. 3 years relevant experience)
  • Able to work independently with minimum supervision.
  • Past involvement and experiences in the tendering and procurement (development) would be an added advantage.
  • Resourceful with market knowledge and able to recommend new qualified contractors to participate in the tender.
  • Computer literate in MS-Office.
  • Proactive, strong communication and interpersonal.

 

 

Be part of an exciting history-in-the-making, help shape the future with us. This is a golden opportunity for you to establish a strong foundation for a great career within the company. Apply now!


Job Segment: Procurement, Supply, Buyer, Supply Chain, Operations