Manager - Purchasing

Date: Jan 3, 2022

Location: Kuala Lumpur, MY

Genting Malaysia Berhad

Genting Malaysia is a leading multinational conglomerate that is principally involved in the leisure and hospitality business, covering theme parks, casinos, hotels, seaside resorts and entertainment venues in Malaysia, the UK, and the US. It is one of the largest listed companies in Malaysia.

 

With over 50 years of experience and milestones, Genting Malaysia is currently expanding and transforming Resorts World Genting into the leading tourism and entertainment hub via the Genting Integrated Resort Transformation Plan. Under this plan, flagship projects include Skytropolis Indoor Theme Park, the outdoor theme park - Genting SkyWorlds - and the adjacent shopping complex - SkyAvenue, which houses some of the most prestigious lifestyle brands from around the world.  The plaza also features a state-of-the-art cable car system, which connects SkyAvenue to the mid-hill Genting Highlands Premium Outlets, carrying up to 3,600 passengers per hour per way.

 

If you are searching for a dynamic career full of exciting growth opportunities; look no further and join us today!

 

 

SUMMARY OF KEY ACCOUNTABILITIES & RESPONSIBILITIES

  • Assist AVP to manage entire process of procurement for Development contracts and sourcing team.
  • Assist AVP to determine the best deals for the company, and have to evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.
  • Assist to develop & implement contracting strategies.
  • Plan and execute various sourcing initiatives / events for projects, materials and services.
  • Manage contracting processes, negotiations and contract maintenance.
  • Identify, adapt and embed procurement best practices in managing contracting activities covering the process, people, technology and sustainability perspectives.
  • Promote, manage and ensure compliance with all sourcing and contracting policies, procedures, approved SOP and governance standards, taking into accounts of relevant legal & regulatory requirements.
  • Develop & execute internal & external interdepartmental communication plan and activities.
  • Continue to develop and improve the existing processes and SOP with corporate governance.
  • Identifies and researches potential new suppliers.
  • Manage and review contract award and contract administration.
  • Manage inquiries and user rapport, and communicate with various parties involved to keep them informed and updated.
  • Ensure a clear audit trail of activities is maintained with proper filing / record keeping.
  • Maintain GENM interests in tender process / tender awards / negotiation process.

 

Basic Functions

Pre-Tender

  1. Liaise with Consultants & Development Team pertaining to up-coming tender.  (Planning ahead).
  2. Verify with Consultant & Development of the Procurement Signed of Form pertaining to project title, trade/nature of works, value estimate, tender documentation fees, earnest money, tender closing, site visits, project schedule, anticipated date of award & commencement, etc.
  3. Introduce new tenderers, ensure registration & Pre-qualification are carried accordingly.
  4. Recommend tenderers with Finance Department according to the pre-qualify criteria.
  5. Assist to determine the tender duration, earnest money, tender closing, site visit, advise any discrepancies, etc.
  6. Ensure Letter of Tender Invitation, which contain 6 key points : Project Title, Trades, Document Fees, Earnest Money, Site Visit and Tender Closing.
  7. Develop Procurement Schedule base on the Project schedule provided by Development Project Manager.

 

During Tender

  1. Manage, supervise and ensure compliance of tendering process carried out by assistants.
  2. Communicate with Consultant/GPSBB and Tenderers pertaining to tender including updates. (3 ways communication)

 

Tender Closing & Opening

  1. Attend and witness tender opening.
  2. Monitor and liaises with Consultant / (directly prepare) : Tender Clarification & Questionnaires, Tender Reports and Presentation.

 

Tender Clarification/Interview

  1. Attend post-tender clarification meeting and coordinate closing / tenderer’s reply into the tender deposit box.
  2. Filing records accordingly.

 

Approval, Award & Contract Documentation

  1. Review, verify and comment on the Tender Reports as prepared and submitted by the Consultants.
  2. Assist AVP in analyzing costs and prices from vendors / bidders, thereon making recommendation.
  3. Assist AVP in the process of approval : Preparation of presentation slide, letter of award & contract documentation.

 

Other Sourcing & Contracting Roles & Responsibilities:

  1. Develop and implement category strategies and sourcing plan for key categories to realize value creation opportunities and deliver competitive advantage to the business.
  1. Perform cost analysis & supplier market analysis to determine the appropriate sourcing strategies and methods for procuring.
  1. Facilitate volume forecasting and conduct supply planning activities for key categories.
  • Engage with User and internal stakeholders for forward planning, include understanding of current demand supply and to facilitate smooth execution of sourcing initiatives and events.
  • Engage with Suppliers in relation with forward planning, acquire information of market trend, new technology, etc.
  • Review profit plan against the historical (previous year) spending data.
  • Develop purchase plan with sourcing strategies on the projected spending for each portfolio.
  • Review existing mm codes with recurring purchases and catalog with pictures whenever possible, or applicable.
  • Assist AVP to review and forward planning on the purchases quarterly, half-yearly & annually.

 

  1. Facilitate suppliers and contract performance review, contract renewal & termination and contract maintenance activities.
  • Review the proposed actions and provide recommendation against the poor performing suppliers and ascertain the reasonableness, and provide justification should the proposed action is not agreeable / justifiable.
  • Organize and meet poor performing suppliers together with key user.
  • Review and recommend manual contract T&C and get legal clearances via Ariba CM if required.
  • Final review of all tender and RFP documents to ensure completeness.
  • Manage and verify the resource of new vendors, include reminds existing vendors/suppliers to update info on system.
  • Review the newly prequalified supplier/vendor list as prepared and recommended by the subordinates.
  • Monitor and manage the change orders, and the updated order records.
  • Propose action steps to minimize the risk of selecting or appointing non-performed suppliers or vendors.
  • Play an integral role in providing effective and efficient procurement services to ensure company operates profitably.

 

  1. May involve in strategic sourcing initiatives for key categories (inc. preparation of RFx and contracting processes).
  • Manage and ensure tender processes are according to the approved SOP and company policy.
  • Manage and monitor Tender or RFP documents on Ariba system for sourcing events.
  • Attend and record pre e-bid, evaluation, and/or clarification meetings with Tender Committee members.
  • Review, check, finalize and manage the tender write-up for signing and approval.
  • Assist AVP to manage and oversee the entire procurement events / sourcing functions of the Technical Team according to the approved SOP and tender procedures.
  • Evaluate and recommend each tender award to determine the best deal for the company.
  • Provide guidance and support to Procurement team in developing negotiation strategies.
  • Manage the planning and execution of contract development, contract negotiation/revision and contract finalization.
  • Manage negotiations with suppliers or vendors to secure best deal and terms.

 

  1. Assist in post-award contract disputes, working closely with relevant stakeholders.

 

  1. Monitor & mitigate supply risks by performing risk assessment & management of the supply & services contract agreements.

 

  1. Establish and manage structured supplier development and relationship management programs to build long term relationships with key suppliers.

 

  1. Customer Complaints and Handling of Enquiries :
  • Manage incidents, complaints, or queries from Users, incl. engagement with Users to ensure customer satisfaction.
  • Attend meeting to validate and investigate complaints as received based on facts, evident and findings, and recommend the solutions.
  • Monitor subordinates on helpdesk call response time and resolution time.
  • Implement and ensure compliance with GCP Quality Management System (QMS).

 

Others 

  1. Working closely with Development & Finance for GIRTP update and provide necessary suggestion and recommendation if any.
  2. All other job functions and duties that may be assigned from time to time.

 

Be part of an exciting history-in-the-making, help shape the future with us. This is a golden opportunity for you to establish a strong foundation for a great career within the company. Apply now!


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