Executive - Vendor & Business Management

Genting Malaysia Berhad

Genting Malaysia is a leading multinational conglomerate that is principally involved in the leisure and hospitality business, covering theme parks, casinos, hotels, seaside resorts and entertainment venues in Malaysia, the UK, and the US. It is one of the largest listed companies in Malaysia.

With over 50 years of experience and milestones, Genting Malaysia is currently expanding and transforming Resorts World Genting into the leading tourism and entertainment hub via the Genting Integrated Resort Transformation Plan. Under this plan, flagship projects include Skytropolis Indoor Theme Park, the outdoor theme park - Genting SkyWorlds - and the adjacent shopping complex - SkyAvenue, which houses some of the most prestigious lifestyle brands from around the world.  The plaza also features a state-of-the-art cable car system, which connects SkyAvenue to the mid-hill Genting Highlands Premium Outlets, carrying up to 3,600 passengers per hour per way.

If you are searching for a dynamic career full of exciting growth opportunities; look no further and join us today!

Basic Purpose 

The Executive - Vendor & Business Management mainly reports to the Vice President and is responsible for assisting in controlling the general administration, billings, goods receiving, maintaining and managing daily office operations as well as performing a variety of complex, sensitive and confidential administrative support functions. The Executive - Vendor & Business Management must work within procedures and in compliance with organizations policies. The position above have direct and indirect impact towards the top executives and other elected officials correspondence , documents and reports often highly sensitive and confidential nature. As such they are responsible to plan, coordinate and carrying out administration functions and activities for the office to ensure a smoothly operating office in a highly changing environment organization. 

1. Payment Requisitions 

• Check all delivery orders/job sheets and invoices delivered to ensure they are acknowledged and approved for payment. 

• Prepare payment requisitions for HOD’s approval or via Ariba Buyer System. 

• Submitting of invoices to Finance for payment.

2. Purchase Requisition (PR) 

• Raise purchase requisitions via Ariba Buyer, review to ensure all requisition have justification and Section Heads’ approved template 
• Follow up closely on the PR approval workflow until completion.  
• Generate weekly PR status report for operations meeting with explanation. 

3. Monthly Mobile Phone Standby Allowances

• Prepare and collate from all sections the standby allowance claims and supporting documents for HOD’s approval before submission to GENM HR Department.

4. Administration 

• Assist personnel with hotel room booking and air ticket reservation from time to time for their off-sites duties.  
• Circulate/email Management’s directives /policies to the department’s personnel as and when appropriate.
• Maintain office stationary stock level and staff refreshment. 
• General maintenance of the office.  
• Update organization chart. 
• Update sitting arrangements/contact list.  
• Filling (DO’s invoice, etc) 
• Update & distribute medical form.

5. Legal Review

• Review and liaise with legal for all agreements matters. 
• Coordinate with various parties for signing and distribution of agreements including upload to Ariba Contract Management. 
• Renewal of agreements both internal & external.
• Ensure all charging have valid agreement and renew.
• Maintain master listing of contracts.

6. Projects

• Perform ad-hoc projects and when required. 

Requirements

• A degree in Business Administration, Management or any other field.
• Fresh graduates are welcome to apply.
• Ability to work independently.
• An active listener in order to comprehend required duties and quickly understand the best method for completion.
• Possess a mature personality and able to work independently.
• Excellent knowledge of MS Office.
• Ability to multitask and prioritize daily workload.

Be part of an exciting history-in-the-making, help shape the future with us. This is a golden opportunity for you to establish a strong foundation for a great career within the company. Apply now!