Manager - Purchasing

Genting Malaysia Berhad

Genting Malaysia is a leading multinational conglomerate that is principally involved in the leisure and hospitality business, covering theme parks, casinos, hotels, seaside resorts and entertainment venues in Malaysia, the UK, and the US. It is one of the largest listed companies in Malaysia.

With over 50 years of experience and milestones, Genting Malaysia is currently expanding and transforming Resorts World Genting into the leading tourism and entertainment hub via the Genting Integrated Resort Transformation Plan. Under this plan, flagship projects include Skytropolis Indoor Theme Park, the outdoor theme park - Genting SkyWorlds - and the adjacent shopping complex - SkyAvenue, which houses some of the most prestigious lifestyle brands from around the world.  The plaza also features a state-of-the-art cable car system, which connects SkyAvenue to the mid-hill Genting Highlands Premium Outlets, carrying up to 3,600 passengers per hour per way.

If you are searching for a dynamic career full of exciting growth opportunities; look no further and join us today!

SUMMARY OF KEY ACCOUNTABILITIES & RESPONSIBILITIES

• Develop and implement strategic sourcing and contracting strategies for the spend categories in the assigned portfolios.
• Plan & execute various sourcing initiatives/events for materials & services categories inc large & complex purchases.
• Execute the contracting process, including contract development, contract negotiations and contract maintenance.
• Enhance the competencies of Procurement team members and ensure the optimal use of resources.
• Identify, adapt and embed Procurement best practices in managing strategic sourcing and contracting activities covering the process, people and technology and sustainability perspectives.
• Plan and execute various sourcing initiatives / events for projects, materials and services.

• Manage contracting processes, negotiations, finalize Letter of Award (LOA) and contract maintenance.
• Identify, adapt and embed procurement best practices in managing contracting activities covering the process, people, technology and sustainability perspectives.
• Generate Ariba system reports, analysis, historical data, spent trend, provide recommendation & case resolution.
• Preparation of procurement training, ISO compliance program, roadshow and sharing sessions.
• Promote, manage and ensure compliance with all sourcing and contracting policies, procedures, approved SOP and governance standards, taking into accounts of relevant legal & regulatory requirements.
• Identifies and researches potential new suppliers in getting the right vendor to tender at the right price.
• Manage and review contract award and contract administration.
• Manage inquiries and user rapport, and communicate with various parties involved to keep them informed and updated.
• Develop & execute internal & external interdepartmental communication plan and activities.
• Continue to develop and improve the existing processes and SOP with corporate governance.
• Ensure a clear audit trail of activities is maintained with proper filing / record keeping.
• Maintain GENM interests in tender process / tender awards / negotiation process.

Forward Planning

• Engage with User and internal stakeholders for forward planning, include understanding of current demand supply.
• Engage with Suppliers in relation with forward planning, acquire information of market trend, new technology, etc.
• Review profit plan against the historical (previous year) spending data.
• Develop purchase plan with sourcing strategies on the projected spending for each portfolio.
• Review existing mm codes with recurring purchases and catalog with pictures whenever possible, or applicable.

Contract & Supplier Management

• Summarize and monitor the contact renewal, planning and working towards to achieve timely award.
• Review manual contract T&C and get the legal clearances via Ariba CM if required.
• Review, check and verify all documents, including main agreement, scope of works, drawings, specification, schedule, warranty, deliverables, terms & conditions, testing requirements, etc. before approving on system contract.

• Source and prequalify new vendors, include reminds existing vendors/suppliers to update info on system.
• Explore, Identify, and outreach potential new suppliers or products in the market.
• Liaise with Warehouse / Receiving / Engineering to track deliveries, and job completion, including vendor fulfilment.
• Follow-up and follow through the change orders, and update order records.
• Liaise with Warehouse and Users to ensure all goods and products received are in good condition.
• Categorize, evaluate (performance with criteria & ratings), and update vendor non-fulfilment level.  The data are useful for future tender invitations to ensure competitive tenders are received, and minimize the risk of selecting and appointing non-performed suppliers or vendors.

Tender Process

• Coordinate, monitor and assist to manage tender process according to the approved SOP and company policy.
• Review and publish the Tender or RFP documents on Ariba system for sourcing events.  Thereafter, monitor and manage the Tender process, or RFP timelines.
• Organize, attend and record pre e-bid, evaluation, and/or clarification meetings with Tender Committee members.
• Review, check, finalize and manage the tender write-up for signing and approval.

Supplier Performance Evaluation

• Review the proposed actions and recommendation against the poor performed supplier and ascertain the reasonableness, and provide justification should the proposed action is not agreeable / justifiable.
• Organize and meet poor performed supplier together with User.

Customer Complaints and Handling of Enquiries

• Validate, investigate and handle complaints as received based on facts, evident and findings.
• Monitor helpdesk call response time and resolution time.
• Implement and ensure compliance with GCP Quality Management System (QMS).

Procurement Transformation Programme (PTP)

• Actively involved in the PTP, special assignments and other initiatives to enhance procurement strategy and planning, and improve efficiency to achieve the targeted objectives and cost savings within the targeted timeline.
• Manage all upcoming projects, and identify potential sourcing strategy and cost savings.
• Roll out internal stakeholder engagement & communication plans to explore potential savings opportunities, enhance operations collaboration and strategic procurement activities.
• Introduce Strategic Supplier & Partnership Programme to explore joint opportunities for mutual benefits with the objective to reduce costs, improve quality of goods & services, discover new market breakthrough in products and latest technology, and set priority in terms of service level supports.

Responsibilities of Strategic Sourcing Manager:

Management Responsibilities:

1. Plan and execute Procurement strategies and assist in aligning the direction of Procurement to GENM’s business strategies including the corporate sustainability goals.
2. Manage and enhance current knowledge of applicable strategic sourcing and contracting industry best practices in order to identify and realize value enhancing opportunities.
3. Engage Procurement functional teams and other technical and commercial stakeholders to develop collaborative approaches to supply materials and services and to ensure cross functional alignment on forecasting, demand and supply planning activities.
4. Manage talent attraction/recruitment and development activities as required.
5. Provide guidance and coaching to Procurement staff regarding procurement planning, strategic sourcing and contracting, and supplier management matters, based on best practices in Procurement.
6. Develop management reporting information for Procurement and Senior Management teams.
7. Monitor performance and achievement of KPIs and carry out corrective actions as required.
8. Promote and ensure compliance to governance standards and policies whilst minimizing procurement risks and total cost of ownership.
9. Drive the implementation of the Procurement departmental strategies by championing procurement improvement initiatives, the adoption of best practices in Procurement and our corporate Sustainability agenda.

Strategic Sourcing & Contracting Roles & Responsibilities:

1. Develop and implement category strategies and sourcing plan for key categories to realize value creation opportunities and deliver competitive advantage to the business.
2. Perform cost analysis & supplier market analysis to determine the appropriate sourcing strategies & methods for procuring.
3. Facilitate volume forecasting and conduct supply planning activities for key categories.

• Engage with User and internal stakeholders for forward planning, include understanding of current demand supply and to facilitate smooth execution of sourcing initiatives and events.
• Engage with Suppliers in relation with forward planning, acquire information of market trend, new technology, etc.
• Review profit plan against the historical (previous year) spending data.
• Develop purchase plan with sourcing strategies on the projected spending for each portfolio.
• Review existing mm codes with recurring purchases and catalog with pictures whenever possible, or applicable.
• Assist AVP to review and forward planning on the purchases quarterly, half-yearly & annually.

4. Plan and execute strategic sourcing initiatives for key categories (inc. preparation of RFx and contracting processes).

• Manage and ensure tender processes are according to the approved SOP and company policy.
• Manage and monitor Tender or RFP documents on Ariba system for sourcing events.
• Attend and record pre e-bid, evaluation, and/or clarification meetings with Tender Committee members.
• Review, check, finalize and manage the tender write-up for signing and approval.
• Evaluate and recommend each tender award to determine the best deal for the company.
• Provide guidance and support to Procurement team in developing negotiation strategies.
• Manage the planning and execution of contract development, contract negotiation/revision and contract finalization activities.
• Manage negotiations with suppliers or vendors to secure best deal and terms.

5. Facilitate suppliers and contract performance review, contract renewal & termination and contract maintenance activities.

• Review the proposed actions and provide recommendation against the poor performing suppliers and ascertain the reasonableness, and provide justification should the proposed action is not agreeable / justifiable.
• Organize and meet poor performing suppliers together with key user.
• Review and recommend manual contract T&C and get legal clearances via Ariba CM if required.
• Final review of all tender and RFP documents to ensure completeness.
• Manage and verify the resource of new vendors, include reminds existing vendors/suppliers to update info on system.
• Review the newly prequalified supplier/vendor list as prepared and recommended by the subordinates.
• Monitor and manage the change orders, and the updated order records.
• Propose action steps to minimize the risk of selecting or appointing non-performed suppliers or vendors.
• Play an integral role in providing effective and efficient procurement services to ensure company operates profitably.

6. Assist in post-award contract disputes, working closely with relevant stakeholders.

7. Monitor & mitigate supply risks by performing risk assessment & management of the supply & services contract agreements.

8. Establish and manage structured supplier development and relationship management programs to build long term relationships with key suppliers.

9. Customer Complaints and Handling of Enquiries :

• Manage incidents, complaints, or queries from Users, incl. engagement with Users to ensure customer satisfaction.
• Attend meeting to validate and investigate complaints as received based on facts, evident and findings, and recommend the solutions.
• Monitor subordinates on helpdesk call response time and resolution time.
• Implement and ensure compliance with GCP Quality Management System (QMS).

Others

1. 1. Assist HOD & AVP in the process of approval : Preparation of presentation slide, letter of award, contract documentation, minutes of meetings, etc.
   2. All other job functions and duties that may be assigned from time to time.

Be part of an exciting history-in-the-making, help shape the future with us. This is a golden opportunity for you to establish a strong foundation for a great career within the company. Apply now!